Posting Title: Administrative Assistant "C"-Fixed Term- For INTERNAL staff only
Job Code Title: Administrative Assistant C
Department/ Office: - Area Office Jerusalem- Grade,, 09
Duty Station: JERUSALEM
UNRWA -  Administration & Support Services
Posting Period: 27 May 2021-6 June 2021
Job Opening number: 21-Administration-S.U. Administration & Support-156315-R-JERUSALEM (R)
Staffing Exercise ID: N/A

The incumbent of this post is responsible to the Chief Area Office.

Responsibilities

In accordance with established policies and procedures, the incumbent:
(A)Assists in the preparation of the budget; records and monitors expenditure against allotted fund as required;
(B)Orders supplies for Departmental/Divisional use and supervises distribution;
(C)Maintains inventory records of equipment/furniture and other supplies and prepares survey reports as required;
(D)Performs typing and MS Office duties using the appropriate computer software;
(E)Receives and sorts incoming mail; ensures that supervisor is aware of items of special interest; locates and attaches referenced background material and distributes to staff members as appropriate; makes photocopies required; classifies and files documents including confidential material and dispatches mail;
(F)Carries out routine actions requiring the gathering and compiling of files and other information; contacts other organizations, departments and units to obtain or co-ordinate material or information as required;
(G)Maintains and updates a computerized system (consolidated lists of documents on shared drive) of all incoming and outgoing documents and information and its follow-up status with internal staff;
(H)Monitors the schedule/s of supervisor/s and arranges for meetings and  appointments; screens visitors and telephone calls; brings forward matters to the attention of supervisor/s, including deadlines and pending matters and handles routine correspondences, as required;
(I)Arranges for and may attend meetings as requested; may prepare summaries of such meetings if instructed by his/her supervisor and follows up accordingly;
(J)Performs such other duties may be assigned.

Competencies

You will also need to demonstrate the following competencies:
(i)Demonstrated computer skills; good knowledge of databases, spreadsheets and other applications used by the Agency;
(ii)Basic drafting skills in English;
(ii)Good work organizing skills;
(iv)Ability to work under tight deadlines and manage competing priorities;
(v)Ability to work under pressure;
(vi)Good interpersonal skills;
(vii)Ability to maintain confidentiality.

Education

(i)Successful completion of full secondary education;
(ii)Successful completion of two-year post secondary course in business and office practice or related discipline;
(iii)MS Office applications including MS Word, MS Excel, MS Access and Paradox.

Preference will be given to BA holders in business Administration, management, public administration & Management Information System (MIS).

Work Experience

-Four years experience in clerical and administrative work
-Applications from holders of university degree in business administration with two years experience will be accepted.

Languages

Good command of written and spoken English and Arabic.

Assessment

No job description available

Special Notice

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

* Conditions of service 
Monthly basic salary USD959.80, payable in JD at UN monthly exchange rate.
Other benefits include:
•Provident Fund contribution (15.2% of basic salary paid by the Agency).
•Dependency allowances (if applicable).
•30 days of annual leave.
•Compulsory medical insurance.

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