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Registration Assistant - القدس



Registration Assistant - 156533

Posting Title: Registration Assistant- Fixed Term Contract- Area Office
Job Code Title:Registration Assistant
Department/ Office: Jerusalem (Internal and External)- Grade, 09 UNRWA - Programme Relief & Social Services
Duty Station: JERUSALEM
Posting Period:31 May 2021-13 June 2021
Job Opening number:21-Administration-Programme Relief & Social Serv-156533-R-JERUSALEM (R)
Staffing Exercise ID:N/A

Org. Setting and Reporting

The incumbent reports to Area Registration Officer (ARO) at Area level and to the Field Eligibility and Registration Officer (FERO) at the Field Office level.

Two posts are available, one in Jericho governorate & one in Ramallah registration office.

Responsibilities

In accordance with established Agency policy and procedures, the  incumbent:

•Receives, checks and verifies the authenticity of relevant documentation of registration applications presented by registered persons to ensure accuracy of documents before further processing.
•Responds to queries raised by registered persons to issues pertaining to UNRWA’s registration in coordination with ARO;
•Reviews and approves registration applications pertaining to registration of new born babies and deletion of deceased persons from registration records;
•Initiates all registration applications concerning registered persons such as births, deaths, transfers, and splitting to ensure a relevant and up-to-date registration system;
•Scans the required documents submitted by registered persons to make sure all necessary documents are in the system;
•Assists FERO and/or ARO in maintaining a computerized registration (database) by entering, amending and retrieving information to ensure effective registration processes and functions;
•Prints and distributes the new registration cards to registered persons/families and collects the old ones (if instructed).
•Maintains index cards sorted for timely access and retrieval.
•Acts for ARO during his/her absence.
•Performs such other duties as may be assigned

Competencies

You will also need to demonstrate the following competencies:
•Ability to work under pressure and cope with heavy workload and multiple tasks effectively.
•Knowledge and ability to operate basic computer software & office equipment used by Agency.
•Ability to maintain cordial relationships with all concerned.
•Ability to cope with multiple tasks effectively.
•Good communication skills

Education

Post-secondary diploma in Business and office practice, Business administration, public administration and Management Information System (MIS).
Preference will be given to BA holders in business and office practice, Business administration, public administration and Management Information System (MIS).

• Knowledge of the refugee community and Agency Relief and Social Services activities.(Desirable qualifications).

Work Experience

At least three years of related experience in clerical & Admin work, in business administration, public administration and Management Information System (MIS) fields.

Languages

Working knowledge of spoken and written English and Arabic.

Assessment

No job description available

Special Notice

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities

- Conditions of service 
Monthly basic salary USD959.80, payable in JD at UN monthly exchange rate.
Other benefits include:
•Provident Fund contribution (15.2% of basic salary paid by the Agency).
•Dependency allowances (if applicable).
•30 days of annual leave.
•Compulsory medical insurance

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