قسم الخدمات الإدارية في وكالة الغوث

يعلن قسم الخدمات الإدارية في وكالة الغوث عن توفر شاغر مساعد/ة لشؤون المشتريات (Procurement Assistant) وذلك بعقد مؤقت(LDC) في مكتب الرئاسة في القدس. 
على المعنيين التسجيل في موقع inspira.un.org
 الخاص بوظائف الأمم المتحدة والبحث عن الشاغر المذكور على النحو التالي (اخر موعد لتقديم الطلبات 2/2/2021): 
Procurement Assistant -Job Opening No.: 147595

                                    
Posting Title:Procurement Assistant-Limited  Duration Contract Band 'D' ( LDC)-Field Office Jerusalem- Procurement Department- Grade, D
Job Code Title:Procurement Assistant
Department/ Office:UNRWA -  Administration & Support Services
Duty Station:FO West Bank
Posting Period:4 January 2021-2 February 2021
Job Opening number:21-Human Resources-S.U. Administration & Support-147595-R-FO West Bank (E)
Staffing Exercise ID:N/A

    
Org. Setting and Reporting

The incumbent will be reporting to  Procurement Officer

Responsibilities

In accordance with Agency policy and procedures, the incumbent:

A. Follows-up on procurement and contracting with focus on construction contracting process including:

i. The processes of receipt of requirements;
ii. Monitoring the accuracy of requisition details;
iii. Consolidation of purchase requisitions and preparation of data in logical manner to facilitate the bidding process.

B.Maintains standard documents for correspondence relative to his/her work of assigned purchase orders submissions, receipts of acknowledgement, due dates and deliveries;

C.Updates the records of procurement requisitions; assists the supervisor in preparation of long or short-term contracts documentation (as applicable), and periodically contacts contractors to obtain their most updated information with focus on construction contracting;

D.As requested initiate requests related to quality control reports and any discrepancies;

E.Assists the supervisor in the submission of RFQ, Tender, and RFP
documents with focus on construction contracting to the Suppliers; distributes the Purchase Orders copies to all concerned; maintains register for outstanding Purchase Orders, requisitions and follows up with the suppliers and or the fields as necessary;

F.Distributes materials as required; archives offers and distributes to end users; follows up on submissions and receipts, receives the samples and maintains records; prepares samples for inspection by the Sample Technical Evaluation Committee; appropriately store selected samples for further reference;

G.Drafts and types correspondence related to the above; maintains accurate records related to his/her function;

H.Performs such other duties as may be assigned.

Competencies

Communication

•Speaks and writes clearly and effectively tailoring language, tone, style and format to the audience
•Actively shares relevant information
•Demonstrates openness in sharing information and keeping people informed

Continuous Learning

•Keeps abreast of new developments in own occupation/profession
•Actively seeks to develop oneself professionally and personally
•Shows willingness to learn from others
•Seeks feedback from and provides feedback to colleagues to learn and improve

Professionalism

•Shows willingness to learn new technologies and applies them to appropriate tasks
•Observing deadlines and achieving results
• Ability to use time efficiently
• Persistent, calm in stressful situations    

Education

• Secondary education plus successful completion of two years’ business course recognized by the Agency.

DESIRABLE QUALIFICATIONS

• First university degree in business management or accounting;
• Previous experience in construction contracting desirable

Preference will be given to BA holder

Work Experience

• A minimum of four years’ clerical experience in procurement and with experience in construction contracting.

Languages

• Very good command of written and spoken English and Arabic.

Assessment

No job description available

Special Notice

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

* Conditions of service 
-  Monthly basic salary of JOD 781.40

Other benefits include:
-  Dependency Allowances payable and other benefits+ (Medical Insurance) & Currency Adjustment Factor.