Finance Assistant (2 vacancies (1 General & 1 Project Funded Post)

Deadline for Applications: 02 January 2020

Contract Status & Duration: Fixed-term appointment of 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need of the post.

Vacancy Announcement Number: VN/WB/147/2019/X

Duty Station & Department Field: Office Jerusalem- Finance

The incumbent of this post is responsible to the Claims Examination Officer (CEO) in Fields and the Accounting Control Officer or Budget Officer.

The main responsibilities include:

In accordance with established Agency policy and procedures, the incumbent:

For CLAIMS:

•  Examines claims and other supporting documents; verifies their authenticity and accuracy based on the applicable financial rules and regulations; prepares accounting vouchers in Accounts Payable or General Ledger Module in the FMS after verifying the existence of budget allotments, hard commitments, and/or account balances as applicable;
• Checks, classifies payroll transactions including Home-Office-Home (HOH) deductions and private telephone calls deductions and prepares them in Excel format to be entered into the Payroll Module;
• Prepares cash and bank payment vouchers in respect of each and every claim after scrutiny and checking; performs necessary diligence work based on the supporting documents provided and in compliance with payment terms as stipulated in purchase orders, service contracts, construction contracts and special service agreements;
• Maintains the records of all agreements between the Agency and external entities and separated staff members ensuring that all payments are properly made under these agreements;
•  Calculates, checks, reconciles and analysis related financial data;
• Prepares prepayments, debit notes and adjustment vouchers in accounts payable module in respect of internal and external vendors;
• Assists the supervisor in processing temporary assistants and casual laborers payroll.
• Assists the supervisor in reconciling payroll codes and processes necessary Journal Vouchers in the General Ledger Module
•  Drafts correspondence related to his/her functions.
•  Performs such other duties as may be assigned;

For ACCOUNTS/ BUDGET:

• Certifies the availability of funds and raises the necessary Hard Commitments (HCs) and Soft Commitments (SCs) in the Budget module;
•  Compiles and analyzes budget statistics and other related financial information as required;
•  Prepares and maintains records of VAT claims to local authorities and submits monthly reports thereof using Financial Management System (FMS)/ Procurement Inventory Management System (PIMS) procedures; follows-up on VAT refund and raises necessary actions to clear pending claims against governments;
• Updates the fixed Assets Module records of UNRWA’s assets and processes necessary actions in general ledger to account for newly acquired, transferred and surveyed equipment;
•  Edits supply documentation including List of Requirements (LORs), List of Requirement Consolidated (LRC) and Purchase Orders (POs) and raises necessary obligations in the PIMS;
•  Enters, verifies and retrieves budgetary data in the Budget module and supports Administrative Officers in how to add Budget Estimate Sheets (BESs) into Budget module and to provide them with necessary support;
•  Prepares the monthly bank reconciliation report; performs cash counts in all locations and takes necessary corrective action as required.
• Enters, verifies and retrieves accounting data in the new finance system.
•  Maintains the field accounting vouchers and acts as custodian and ensures that all vouchers are filed serially.
•  Drafts correspondence related to his/her functions.
•  Performs such other duties as may be assigned.

Conditions of service

Monthly basic salary JD 673.5, plus an allowance of 1000 NIS payable in JD at UNRWA rate. Other benefits include:

Provident Fund contribution (15% of basic salary paid by the Agency).

 Dependency allowances (if applicable).

30 days of annual leave.

Compulsory medical insurance.

To qualify for this position, you will need:

Education: Two years diploma in accountancy, finance and Business Administration.

Preference: will be given to BA holders in accountancy, finance and Business Administration.

Work experience: At least five years’ experience in accounting, bookkeeping and financial matters.

Language(s): Good command of spoken and written English and Arabic.

You will also need to demonstrate the following competencies:

• Ability to use computers and work on various Microsoft Applications such as Excel & Word.
• Ability to take initiative and maintain cordial relationships with all concerned.
•  Ability to cope with multiple tasks effectively.
• Excellent communication skills.

How to apply:

To start the application process, applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted.

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