Procurement Assistant - القدس | سمارت إندكس

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Procurement Assistant - القدس



 

Procurement Assistant - (2101897)  

Grade: G5

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 1 year

Job Posting : Sep 16, 2021, 5:20:15 PM

Closing Date : Oct 1, 2021, 12:59:00 AM

Primary Location : Jerusalem

Organization : EM_PSE WHO Representative's Office, Palestine

Schedule : Full-time

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.Prepare requests for price estimates for non catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training inprocurement/logistics
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least five years' progressive experience in procurement.
Desirable: Relevant experience in the UN system.

Skills

1) Proven knowledge of procurement regulations and procedures2) Demonstrated negotiation skills3) Very good organizational skills, ability to meet deadlines4) Good analytical skills

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local language.


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