Procurement & Contracting Officer

The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position of Procurement & Contracting Officer to work in its offices in Ramallah. Following is the description of this position:

Job Title:Procurement & Contracting Officer
Job Type: Full time
Line of Responsibility: Director of Administration.
Work Location: Ramallah

Job Objectives:

Managing the Foundation’s supply of products and services and all relevant contracting procedures in line with its policies and the approved budgets.

Main Tasks & Responsibilities:

• Review/ develop/ update the Foundation’s procurement policies and guidelines.
• Prepare and manage execution of the annual procurement plan in full coordination with the relevant staff.
• Assist and where possible develop specifications for equipment, materials, and services to be purchased, in coordination with the relevant unit/programme.
• Invite, assess and award/recommend suppliers, tenders, bids, quotations and proposals.
• Process purchase transactions for equipment, materials, supplies and services as per the Foundations’ approved policies and procedures.
• Draft and negotiate contract terms and conditions in close coordination with the relevant unit/programme.
• Develop and monitor key performance indicators for new and existing suppliers.
• Regularly identify new opportunities including the sourcing of new suppliers, methods and practices to increase efficiency and meet the Foundations’ goals.
• Develop reliable relationships with current and potential suppliers and ensure continuing participation of high quality suppliers in the Foundation’s procurement activities.
• Manage contracts performance, including quality assurance and service levels and take corrective actions as required.
• Create and update full procurement database, including all purchasing orders, suppliers’ lists, warranties and installments.
• Ensure compliance with the approved financial policies and procedures.
• Prepare and maintain purchasing records, reports and price lists.
• Conduct regular suppliers’ pre-qualifications and evaluations.
• Create, manage and regularly update the vendor’s approved master list.
• Any other work-related activities.

Skills/Qualifications:

• A bachelor degree in business administration, logistics, supply chain management or other related field.
• Minimum 5 years of relevant work experience.
• Ability to develop good working relationships with a wide range of people
• Excellent spoken and written communication skills
• Strong negotiation skills
• Excellent knowledge & relations with potential suppliers of goods & services
• Knowledge of supply chain and customer services.
• Strong organization skills and ability to manage a varied and complex workload
• Strong analytical skill and attention to details
• Proficiency in using procurement and inventory management software.
• Excellent report writing skills

Instructions:

• Complete and submit the below application Form.
• Incomplete applications will not be considered.
• Interested individuals should submit the application coupled with their CV and letter of interest
• Deadline for submitting applications is Thursday, 27/08/2020. Only potential candidates will be contacted for interviews.

Apply To:

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